PA to Directors

nDreams is looking for a Personal Assistant with a cheerful disposition and a good sense of humour to provide personalised administrative support to the company Founders. As a Personal Assistant (PA) your primary responsibility will be to provide high-level administrative support. You will play a crucial role in ensuring smooth and efficient operations, enabling the directors to focus on their core responsibilities. You will be responsible for managing their schedules, coordinating meetings and travel arrangements, handling confidential information, and facilitating effective communication both internally and externally. The role requires exceptional organisational skills, attention to detail, discretion, and the ability to multitask in a fast-paced environment.

What will you be doing?

• Calendar Management: Efficiently manage the directors' schedules, including arranging meetings, conferences, and appointments, and proactively resolving scheduling conflicts.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and transportation, ensuring smooth and timely logistics.
• Meeting Coordination: Prepare agendas, coordinate meeting logistics, schedule rooms, and arrange necessary equipment and materials. Attend meetings, take minutes, and distribute them to relevant stakeholders.
• Communication Management: Screen and prioritise phone calls, emails, and other correspondence on behalf of the directors. Draft and prepare professional business communications, letters, presentations, and reports.
• Information Management: Maintain confidential and sensitive information. Organize and maintain electronic and paper filing systems, ensuring easy retrieval of documents.
• Relationship Management: Build and maintain positive relationships with internal and external stakeholders, including staff, board members and investors effectively representing the directors.
• Project Support: Provide assistance on various projects and initiatives by conducting research, compiling data, preparing presentations, and coordinating resources as needed.
• Expense Management: Process and track expenses, ensuring accurate and timely input.
• Office Management: Coordinate office activities handle incoming and outgoing mail, and maintain a neat and organised office environment.
• Confidentiality: Maintain the highest level of confidentiality and discretion when handling sensitive information or documents.