We are nDreams Limited, a company incorporated and registered in England and Wales (registration number 04362105) with our registered address at Spectrum Point, 279 Farnborough Road, Farnborough, Hampshire, United Kingdom, GU14 7LS. We are a video games developer and publisher and part of the Aonic group.
\nThis notice explains how nDreams collects and uses your personal data when you apply for a role with us. It covers how your data is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.
\nThis notice applies when you:
\nThis notice does not cover employment. If you are offered and accept a role at nDreams, you will receive a separate internal privacy notice covering how we handle your data as an employee.
\nIf you have any questions about this notice or your personal data, contact us at data@ndreams.com. This is our data protection contact inbox, monitored by the team responsible for privacy matters at nDreams.
\n\nWhen you apply for a role with us, or when we contact you about a potential opportunity, we may collect some or all of the following personal data:
\nWe do not intentionally collect sensitive personal data such as race, ethnicity, health information or religious beliefs as part of the recruitment process. Please avoid including such information in your application materials unless it is relevant to a specific requirement of the role.
\n\nIn addition to personal data that you provide directly to us, we may also receive personal data about you from the following sources:
\nAny personal data obtained from these sources will be processed in accordance with this notice and only where necessary for recruitment purposes. Regardless of how we receive your application, all candidate data is stored and managed within Workable, our applicant tracking system.
\n\nWe use your personal data for the following purposes:
\nThe lawful bases we rely on are:
\nWe will not keep your personal data for any longer than is necessary considering the reasons for which it was collected.
\nIf your application is unsuccessful, we will retain your application data for up to 12 months after the close of the relevant recruitment process. This allows us to deal with any queries or disputes that may arise and to evidence our compliance with equal opportunities obligations.
\nWith your consent, we may keep your details on file beyond this period to contact you about future roles. You can ask us to delete your details from our system at any time by contacting us at data@ndreams.com. If you do, we will not be able to contact you about future opportunities.
\nIf your application is successful and you become an employee, your application data will be retained as part of your employee file and handled in accordance with our internal privacy notice.
\n\nWe use Workable as our applicant tracking system. Workable is a US-based platform and processes your data on our behalf as our data processor. We have an appropriate data processing agreement in place with Workable to ensure your data is handled securely and in accordance with the UK GDPR. Where your data is transferred to the United States, appropriate safeguards are in place.
\nApplications and CVs sent to us directly by email are stored securely on Microsoft Office 365, which is hosted in Dublin (within the European Union).
\nWe may also receive applications through recruitment agencies. Where we do, the agency is responsible for its own handling of your data prior to sharing it with us. Once we receive your data, we handle it in accordance with this notice.
\n\nWe will not share any of your personal data with any third parties for any purposes, with the following exceptions:
\nnDreams does not sell your personal data.
\n\nUnder the UK GDPR, you have the following rights, which we will always work to uphold:
\nTo exercise any of these rights, email us at data@ndreams.com. We will respond within one month. If your request is complex or you have made several requests, we may extend this period by up to two further months and will let you know within the first month if we need to do so.
\nThese rights are not absolute — in some circumstances, we may be unable to fulfil a request in full. If that happens, we will explain why.
\nIf you are not satisfied with how we handle your request, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO). Further information about your rights can also be obtained from the ICO or your local Citizens Advice Bureau.
\n\nWe may update this notice from time to time — for example, when our recruitment processes change or when the law requires it. When we do, we will update the date at the top of this notice.
\nThe current version of this notice is always available on request by contacting data@ndreams.com.
\n\nIf you have any questions about this notice or wish to exercise your rights, contact us at data@ndreams.com — for privacy and data rights requests.
\nWhen making a data rights request, please include the nature of your request in the subject line so we can respond promptly.
\nPostal address: nDreams Limited, Spectrum Point, 279 Farnborough Road, Farnborough, Hampshire, United Kingdom, GU14 7LS.
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